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Seminars |  |
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Events | |
Books | |
e-Learning | |
Self-Study | |
Research | |
Conference Centers |
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ASSESSMENT: |
| 1) | Have you recently had to increase your number of file drawers? |
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Yes |
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No |
| 2) | Do you purge your files on a regular schedule? |
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Yes |
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No |
| 3) | Stored away somewhere, do you have electronic file backups on tape or disk that are more than five years old? |
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Yes |
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No |
| 4) | Have you done an inventory of all your paper and electronic files in the last year? |
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Yes |
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No |
| 5) | Do you have records stored in binders with update pages shoved into the cover pockets? |
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Yes |
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No |
| 6) |
If you were suddenly incapacited, could a temp find any record needed during the next two weeks? |
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Yes |
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No |
| 7) | Do you have files with names like "Correspondence", "Reports", or, worst of all, "Miscellaneous"? |
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Yes |
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No |
| 8) | Could you locate all copies of the records in your files? |
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Yes |
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No |
| 9) | Have you ever had trouble finding a file because you didn't remember the spelling of the name it was filed under or which part of the name it was alphabetized by (e.g. J or R for J.L. Robbings & Sons)? |
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Yes |
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No |
| 10) | Have you identified and protected your vital records? |
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Yes |
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No |
We've all got them: the stuffed file drawer nobody's looked in for years and the loose pile of papers we're definitely going to put away one day. It's enough to make us shake our heads and mutter, 'There's got to be a better way.'
There probably is. Take the assessment that follows to rate your current record-keeping system and pick up some ideas for streamlining it.
Your answer...